Recruitment Privacy Notice
Last Updated: June 2026
Introduction
The Mayfield Trust is committed to protecting the privacy of all job applicants.
This notice explains how we collect, use and store personal information during our recruitment processes.
What Information We Collect
We may collect:
Name and contact details
Address
Date of birth
Employment history
Qualifications and training
CVs and application forms
Interview notes
References
Right to work documentation
DBS information where applicable
Why We Collect This Information
We collect applicant information to:
Assess suitability for employment
Arrange interviews
Carry out pre-employment checks
Meet safeguarding obligations
Meet legal and regulatory requirements
Maintain recruitment records
Legal Basis for Processing
We process recruitment information under:
Legitimate interests
Contractual necessity
Legal obligations
Employment and safeguarding legislation
Where special category data is processed, we do so in accordance with UK GDPR requirements.
Who We Share Information With
We may share information with:
Recruitment agencies
DBS checking providers
Professional referees
Regulatory bodies where required by law
We do not sell applicant information.
Retention Periods
Successful applicant information will become part of the employee record.
Information relating to unsuccessful applicants is normally retained for up to 12 months before being securely deleted, unless a longer retention period is required by law.
Your Rights
You have the right to:
Request access to your information
Correct inaccurate information
Request deletion where appropriate
Restrict processing
Object to processing
To exercise these rights, please contact us using the details provided in our Privacy Policy.
Contact
For any questions regarding recruitment data, please contact:
The Mayfield Trust
01422 322552